why do you need gtd via asana
It’s Monday, 9 a.m., you have endless ToDos in WhatsApp, Slack, Text, Voice, Email, Brain, and your customers/workmates calls in with more requests….. Where do you begin?
Furthermore, you are in any of the following situations?
No clarity on WHO’S DOING WHAT by WHEN
Can’t take on an additional 20% new clients/jobs
The day controls you by working only on the Latest and Loudest
Trying many task management tools just to find them overwhelming and falling further behind
Watch below David Allen talk about the problem/solution….
The Solution – You Control your Day “GTD via ASANA”
- Getting Things Done® (GTD®) Is a whole workflow ecosystem invented by David Allen to control your day and will bring you calm. Think! What do people usually do, when they have a few tasks they most do today, or else? Some would hang up a note in front of them, GTD will place all your tasks in front of you (when you need them), by having a complete and current inventory of all your projects/tasks, organized and reviewed systematically, so you can focus clearly, and make trusted choices about what to do (and not do) at any moment. GTD embodies an easy, step-by-step, and highly efficient method for achieving this relaxed and productive state, as follows:
- CAPTURE or Collect all tasks and responsibilities in a trusted system
- CLARIFY or Define Next actions and successful outcomes
- ORGANIZE or Sort information in appropriate categories (Lists), based on how, where, and when you will need to work on it
- Waiting For that you are waiting for other people before you can continue (Date, Tag, and Upcoming)
- Agenda List for each person you contact regularly
- Next Actions any task that is Actionable now and not dated, optionally could be categorized by one or more of the below context
- Office
- Computer
- Job site
- Car
- Calls
- DA JD Waiting For
- Calendar All Dated tasks (also your calendar time-specific entries)
- Small Projects/Sub-Projects (parent sub-tasks)
- Someday Maybe (Later)
- Project Support Material (Tag)
- Waiting For that you are waiting for other people before you can continue (Date, Tag, and Upcoming)
- REFLECT or Step back to review and update your system regularly
- ENGAGE or Make trusted choices about what to work on in any given moment
When you’re working, there are three different kinds of activities you can be engaged in,
[1] Doing predefined work (ENGAGE)
[2] Doing work as it shows up (chasing/responding to the latest and loudest)
[3] Defining your work (CLARIFY and ORGANIZE)
Working from your “Daily Weekly Routine tasks” is (1) Doing Predefined Work, completing Tasks that you have previously determined need to be done. You’re making the calls you need to make, drafting ideas you want to brainstorm and attending meetings. (2) Defining your (new incoming) Work.
These Tasks will be your DAILY reminders on what to engage in now. So comes Monday morning, instead of trying to rack your brain what to work on first, you will work from your Daily/Weekly Routine Tasks that will act as reminders to work on both types of work your “Predefined Work” and “Defining your Work”. and if you are pulled away to deal with unavoidable on-demand tasks, when these tasks are done, ALWAYS go back to where you left off on your daily routine. “If you’re appropriately engaged with your life, you don’t need more time. If you’re not, more time won’t help, David Allen”
ASANA: a web and mobile app designed to help teams organize, track, and manage work
While we all know regardless of what tool we will use will always find them missing some features that the others have. * Asana was named one of the leaders in Forrester’s 2018 Collaborative Work Management WAVE report “Asana simplifies team-based work management.”
* Asana is simple, so, anyone can master it quickly and customize it to any organization type plus Asana has a big team and users for resources * Asana Mobile app is simple and easy to use and mirrors most of the web-based features
Watch below about GTD……
GOAL
Nothing is on your mind except what’s present in the moment, as your Projects/Tasks are on AUTOPILOT no task falls through the cracks
DOING WORK AS IT SHOWS UP
DEFINING YOUR WORK
DOING PREDEFINED WORK
Is one or more true…
-
Tasks fall through the cracks
-
No clarity on WHO’S DOING WHAT by WHEN
-
Trying many task management tools just to find them overwhelming and falling further behind
- Starting lots of projects but have trouble finishing them
Why define your work?…
- What do I do with the endless new ToDos I constantly get via Asana, WhatsApp, Slack, Text, Voice, Email, Brain, and verbal requests?
- Feel you have too much to handle and not enough time?
- It is often easier to get wrapped up in the urgent demands of the moment than to deal with your in-tray, e-mail, and the rest of your open loops.
- It’s Monday, 9 a.m., you have endless ToDos where do you begin?
- You find yourself stuck in traffic, the only thing you can do while driving are calls, so you search in your unread emails, brain, and notes for calls you can do now, and by the time you have a chance to find one the traffic already passed and you ended up wasting your time.
Chasing/responding only to the latest and loudest
Capture all tasks and once a day follow a daily routine
that will make sure you Clarify and Organize new incoming tasks by breaking them all down into actionable staps, and into context lists like, Discuss with XYZ, Calls, and Car
Start completing tasks from predefined lists based upon what you can do now (context), If you are in office, use Office List,
- Car? click on Car List
- Traffic? Click on Calls List
- Boss, walks in? Discuss with boss List
